Poster Presentation Guidelines

Poster Presentation Guidelines

Thank you for participating as a poster presenter at IDEA2025. Here, you will find the necessary resources to ensure a seamless poster presentation experience.

Congratulations - You're Presenting a Poster at IDEA2025

Thank you for agreeing to present a poster at IDEA2025. Below are guidelines and logistics you'll need to keep abreast of to ensure a successful poster presentation. Please bookmark this webpage as any pertinent updates will be made here. IDEA staff will also send you quick email updates alerting you of any major updates to this page. 

What Makes Presenting a Poster So Unique?
A poster presentation grants you the opportunity to display your presentation content in its entirety on a poster board, while having a more personalized, one-on-one discussion with attendees about your content during designated times throughout the event.

A poster presentation follows the same basic flow of a podium presentation, presenting the problem you faced, highlighting a solution through case study or examples, and lessons learned/takeaways.

Please note that you are responsible for printing and transporting your poster materials to the event. IDEA will only provide the poster boards and pushpins to post your presentation to the board.

Should you have any questions between now and your presentation date, or have changes to session title or presenters, please contact Jason Beal or Emily Riskalla at speakers.idea@districtenergy.org.

Important Upcoming Deadlines

Deadlines: 

Submit Signed Speaker Contract - Wednesday, March 19, 2025

Registration & Payment Deadline - Thursday, April 10, 2025

Poster Presentation PDF Submission Deadline - Wednesday, April 30, 2025

Video Presentation Submission Deadline - Friday, May 16, 2025

 

Conference Logo


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Presentation Slide Template

Poster Guidelines

Conference Program

Onsite: Poster Set-Up and Logistics

Location: All posters will be displayed in the Hyatt Exhibit Hall in the sold-out exhibit hall. A poster board will be provided for you onsite, corresponding the poster number assigned to you and listed in the conference program.

Poster board dimensions are 48” (h) x 94” (w). They are two-sided boards, one side of the board is used for your presentation, the other side will be used for another poster presenter.

IDEA will number the poster boards as they are listed in the final IDEA Educational Program. Please choose the poster board that corresponds to the number given to your poster.

Mount your display on the display board surface as you see fit. The photo below is an example of the poster board area and a poster board. You can design your poster board as you like as long as it stays within the provided dimensions. IDEA will provide as many push-pins as you require.

Dedicated Poster Hours: The following times have been advertised in the program as 'poster presentation times, primarily occurring at the same time as exhibit hall hours.

During these times, presenters should be available, standing at their posters to meet attendees/answer questions. 

Poster Presentation Times:

Monday, June 2, 2025

  • 5:30-7:00pm


Tuesday, June 3, 2025

  • 10:15 am – 10:55 am
  • 2:00 pm – 2:40 pm
  • 3:45 pm – 4:15 pm
  • 5:35 pm – 6:45 pm 


Wednesday, June 4, 2025

  • 7:00 am - 7:50 am
  • 10:00 am – 10:40 am
  • 1:25 pm – 2:05 pm

Poster Tear Down is Wednesday, June 4, 2:10-6:00pm