Main Program Presentation Guidelines

Main Program Presentation Guidelines

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Thank you for participating as a main program presenter at IDEA2024. Here, you will find the necessary resources to enable a seamless presentation.

Thank you for agreeing to speak at IDEA2024.

You are scheduled to be a presenter during the IDEA2024 Main Conference. This means you will be speaking on either Tuesday, June 18 or Wednesday, June 19. Please consult the Preliminary Conference Program for the date/time you are scheduled to speak.

This Speaker Resource Page is designed to give you a “one-stop shopping” guide for everything you need to know or consider before you step on to the podium in at the Renaissance Orlando at SeaWorld.. 

Please bookmark this webpage as any pertinent updates will be made here, though any important updates will be sent as emails as well.

If, at any point, you have any edits to the session title or the presenter(s) associated with your session, please contact Jason Beal or Emily Riskalla at speakers.idea@districtenergy.org as soon as possible.

Creating Your PowerPoint and PDF

IDEA must receive your presentation files by Wednesday, May 15, 2024, so that we can review and approve your content.

Content Requirements:

  • Case studies and project data must be included. Please present technologies, equipment, tools, etc. within the context/application of a case study/project.
  • NO COMMERCIAL CONTENT ALLOWED (e.g. equipment/product cut sheets, product catalogs, company profiles, “About Us” slides, marketing slides)
  • No speaker photos. Speaker photos and bios will be made available on the CampusEnergy2024 website and event app.
  • No comparisons to other vendors’ and/or competitors’ products.

 PowerPoint Format Requirements:

  • IDEA recommends using the IDEA2024 PowerPoint Template for your presentation. While you are not required to use it, please refer to it as it does map out the flow of the presentation.
  • Whether you use the template or not, we ask that your presentation slides begin with the first slide in the template deck (the slide including the meeting image).
  • PPT should be in 16:9 widescreen presentation ratio.
  • Font size on slides should be no smaller than 25 pt.
  • Slide content must be presented and written in English.
  • Your presentation is slotted for a total of 25 minutes. Please plan for 18-20 minutes of presentation and 5 minutes of Q&A with the audience, this should amount to 20-25 slides including:
    • The first slide in the template should be the first slide in all presentations.
    • The second slide should include your presentation title, company name(s) and logo(s), and name of the speaker(s)
    • One or more slides introducing the problem
    • Solution slides featuring a Case Study/Project
    • Lessons Learned
    • A “Q&A” Slide (see second-to-last slide in attached PPT file)
    • Thank You Slide with company logo, speaker name(s) and contact info

Download Conference Logo

Important Presenter Deadlines

Prerecorded Video Submission Deadline -
Wednesday, June 5, 2024

Previous Deadlines

Submit Signed Speaker Contract
Wednesday, March 27, 2024

Registration & Payment Deadline -
Friday, April 12, 2024

PowerPoint & PDF Presentation Submission Deadline -
Wednesday, May 15, 2024

Speaker Contract

Submitting Your PowerPoint and PDF

When your presentation is complete, please upload both the PPT and PDF to the Speaker Resources Center, following the instructions below.

  • Clink on the speaker resources link, then Log In in the top right corner.
  • You will be prompted to enter your name and email address.
  • You will receive a verification code via email to complete the login process  
  • Once you log in, click on “My tasks” in the upper right corner. There, you will see the outstanding tasks awaiting you. This includes uploading a PPT and a PDF version of your presentation.
  • Click on the task assignment to upload the files. When uploading your presentation, please name the files with your session ID and last names of speakers (for example; 5B1-Beal).
  • PLEASE NOTE: If you have multiple speakers in your session, only one presenter needs to upload the files on behalf of the group.
  • Not sure what your session ID is? Go to the Preliminary Program and search for your presentation. See what track you are listed in (tracks are the section headers in the program, for example, 1A, 2B, 3C, etc.). Then, determine which number presentation you are in that track chronologically. If you’re in track 1C and you’re the third track listed in that track, your file should be labeled 1C3, followed by a dash and the presenter(s) last name(s).
  • If your presentation is larger than 250 MB, or if it's simply easier, please send it to IDEA using our WeTransfer link.

Prerecord Video

IDEA has put together a helpful How to Record Your Presentation Using Zoom cheat sheet for your review. If you have questions about how to record your session, please contact Jason Beal at jason.idea@districtenergy.org (please note, these instructions are from 2023, but still valid).

Deadline to Submit, Wednesday, June  5

As we have done for the past four Annual conferences, we are asking that main program presenters provide a prerecorded video of their presentation (in mp4 format) as well. The video is due by Wednesday, June  5. The video will be made available post-conference in our streaming platform, only accessible by attendees.

Do not record your video until IDEA has approved your PPT/PDF presentation.

Once your presentation materials and/or slides are uploaded, they will be reviewed and (barring any issues with content) approved by IDEA ASAP.

Why do I need to submit a video recording?

Recording your presentation increases your visibility with registered conference attendees. Simply put, there are up to 5 sessions taking place at the same time as your presentation. This means that some attendees will miss your presentation. By providing a video recording of your session, attendees can go back post conference and see what they missed for at least a year after your presentation.

Due to the potential hazards associated with livestreaming, video recording is the most reliable and effective way to get your content to our online audience.

How Do I Record A Video? 

Your video does not have to be a Spielberg production. We have found that scheduling a Zoom meeting between presenters (or recording a meeting with yourself if you are a single presenter), while sharing your slides is the easiest way to do this (Microsoft Teams can be used as well, as can recording directly in PowerPoint). Hundreds of speakers have successfully produced session recordings over the past four years, often finding it a helpful ‘dry run’ for their presentation.

IDEA has put together a helpful How to Record Your Presentation Using Zoom cheat sheet for your review. If you have questions about how to record your session, please contact Jason Beal at jason.idea@districtenergy.org.

Submitting Your Video File

When your video presentation is complete, please send to IDEA via the IDEA WeTransfer link.

When uploading your presentation, please name the files with your session ID and last names of speakers (for example; 5B1-Beal).

If you are having any issues uploading via WeTransfer, you can submit via the Speaker Resources Center. Please contact Jason Beal at jason.idea@districtenergy.org with any issues.

If you have to use the Speaker Resources Center, please use following the instructions below.

  • Clink on the speaker resources link, then Log In in the top right corner.
  • You will be prompted to enter your name and email address.
  • You will receive a verification code via email to complete the login process  
  • Once you log in, click on “My tasks” in the upper right corner. There, you will see the outstanding tasks awaiting you. This includes uploading a video of your presentation. 
  • Click on the task assignment to upload the files. 

Promote Your Session on Social Media

You're speaking at IDEA2024 - it's time to let everyone know!

We highly recommend promoting your participation to your networks through the wide variety of media options available to you.(website, blog, social media)

Below are examples of text you can use to promote your participation at the event. Feel free to edit as you see fit. If posting to social media,  post as often as you'd like (we suggest no more than once a week).

If you have a graphic designer on staff, feel free to download the following graphics to the right and edit to include your session title/speaker photo. 

If you need assistance, please contact Jason Beal at jason.idea@districtenergy.org..

Promote Your Session on the Web and Social Media


Company Website/Blog

Text can be longer, if published as a blog post can utilize tags (like #district energy) to be picked up on Google Alerts

We/I/Name of Presenters am/are exited to be speaking at IDEA2024, the 115th Annual Conference & Trade Show of the International District Energy Association.
My/Our presentation, NAME OF PRESENTATION, will take place on DATE/TIME at the Renaissance Orlando at SeaWorld.  The theme for the conference is “District Energy for Sustainable Cities" and our session will focus on/discuss (INSERT BRIEF DESCRIPTION/ABSTRACT).

I/We strongly encourage you to register for IDEA2024, to hear our presentation and learn from dozens of other industry experts presenting on topics critical to anyone working in district energy today. The sold-out exhibit hall will also showcase the latest technologies and innovations, while after hours, you can enjoy some rest and relaxation with more than 900 district energy colleagues from around the globe. 

For more Information, visit the IDEA2024 Conference Website.
 

Social Media

Social Media posts vary in length, depending on medium. Feel free to utilize Instagram as well if you have a designed graphic.
Social Media (LinkedIn, Facebook) - longer form posts are acceptable on LinkedIn/Facebook. Make sure you to use the @districtenergy tag so your post shows up in our feed, so we can repost/respond/retweet.

Personal Account
We/I/Name of Presenters am/are exited to be speaking at the International District Energy Association @districtenergy 115th Annual Conference & Trade Show..

My/Our presentation, NAME OF PRESENTATION, will take place on DATE/TIME at the Renaissance Orlando at SeaWorld.  The theme for the conference is “District Energy for Sustainable Cities" and our session will focus on/discuss (INSERT BRIEF DESCRIPTION/ABSTRACT).

I/We strongly encourage you to register for #DistrictEnergy2024, to hear our presentation and learn from dozens of other industry experts presenting on topics critical to anyone working in district energy today. The sold-out exhibit hall will also showcase the latest technologies and innovations, while after hours, you can enjoy some rest and relaxation with more than 900 district energy colleagues from around the globe. 

For more Information, visit the IDEA conference website at https://bit.ly/IDEA-2024
#DistrictEnergy2024 #districtenergy #SustainableCities

Corporate Account
COMPANY NAME is excited that SPEAKER NAME(S) will be presenting at the International District Energy Association @districtenergy 115th Annual Conference & Trade Show..

Their session, NAME OF PRESENTATION, will take place on DATE/TIME at the Renaissance Orlando at SeaWorld.  The theme for the conference is “District Energy for Sustainable Cities" and the session will focus on/discuss (INSERT BRIEF DESCRIPTION/ABSTRACT).

We strongly encourage you to register for #DistrictEnergy2024, to hear their presentation and learn from dozens of other industry experts presenting on topics critical to anyone working in district energy today. The sold-out exhibit hall will also showcase the latest technologies and innovations, while after hours, you can enjoy some rest and relaxation with more than 900 district energy colleagues from around the globe. 

For more Information, visit the IDEA conference website at https://bit.ly/IDEA-2024

#DistrictEnergy2024 #districtenergy #SustainableCities

Social Media (X/Twitter) - X (Twitter) is used for quicker 'short burst' tweets, that can be repeated more frequently.

Personal Account 
I am excited to present on (SESSION TITLE) at @districtenergy’s IDEA2024 Conference. #DistrictEnergy2024 See you in Orlando in June! - Learn more at https://bit.ly/IDEA-2024


Company Account
 Don’t miss [speaker name or twitter handle] present [content/title] at IDEA2024 this June with @districtenergy www.districtenergy.org/idea2024/home   #DistrictEnergy2024