You’ve completed your PPT. You’ve recorded the video. Now you just have to get up on stage and give your presentation. Here’s what you need to know.

Speaker and Moderator Orientation Meeting
Palani Room, Second Floor

On the day you are scheduled to speak at IDEA2024 (either Tuesday or Wednesday), you are required to attend the Speaker and Moderator Orientation Meeting at 7:00am (with a delicious free breakfast) in the Palani Room, second floor of the hotel.

In the Speaker Orientation Meeting, you will meet the moderator for your session and review last-minute session logistics with IDEA Staff members Emily Riskalla and Jason Beal. We look forward to seeing you there!

Meeting Room Logistics

Main Program Presentations will take place in one of four or five concurrent meeting rooms, depending on the day. The room name for each presentation is included in the conference program and in the Event App.

The room set for all main conference presentation rooms is the same; presenter(s) at the front of the room, on stage, speaking from a mic’d podium. A 6' table will also be on stage for presentations with multiple presenters, allowing them to sit while waiting for their turn to speak.

At the podium will be an IDEA laptop with the PPT presentation you sent to us preloaded on it. The room will also include a screen and microphone in the middle of the room for audience questions. 

Each session track has a moderator who will do a quick intro of the session and speakers. To save time, your full bio will not be read as people can read it in the app. An AV tech and an IDEA staff member will also be on hand to assist when needed.

IDEA divides the program into session tracks, which are blocks of time in which multiple presentations on the same topic are given over that period of time. IDEA asks that the speaker(s) for each presentation be present in the room at the beginning of their time block, ready to go on stage when it is time for their presentation to begin.

Please remember - sessions are 25 minutes long; 18-20 minutes for your presentation and 5-7 minutes for questions. The moderator will field questions from the audience.

Presentation Slide Template

Conference Program

IDEA2024 Speaker Contract

IDEA WeTransfer Link

Facebook Graphic

LinkedIn Graphic

X (Twitter) Graphic

IDEA has put together a helpful How to Record Your Presentation Using Zoom cheat sheet for your review. If you have questions about how to record your session, please contact Jason Beal at jason.idea@districtenergy.org (please note, these instructions are from 2023, but still valid).

Deadline to Submit, Wednesday, June  5

As we have done for the past four Annual conferences, we are asking that main program presenters provide a prerecorded video of their presentation (in mp4 format) as well. The video is due by Wednesday, June  5. The video will be made available post-conference in our streaming platform, only accessible by attendees.

Do not record your video until IDEA has approved your PPT/PDF presentation.

Once your presentation materials and/or slides are uploaded, they will be reviewed and (barring any issues with content) approved by IDEA ASAP.

Why do I need to submit a video recording?

Recording your presentation increases your visibility with registered conference attendees. Simply put, there are up to 5 sessions taking place at the same time as your presentation. This means that some attendees will miss your presentation. By providing a video recording of your session, attendees can go back post conference and see what they missed for at least a year after your presentation.

Due to the potential hazards associated with livestreaming, video recording is the most reliable and effective way to get your content to our online audience.

How Do I Record A Video? 

Your video does not have to be a Spielberg production. We have found that scheduling a Zoom meeting between presenters (or recording a meeting with yourself if you are a single presenter), while sharing your slides is the easiest way to do this (Microsoft Teams can be used as well, as can recording directly in PowerPoint). Hundreds of speakers have successfully produced session recordings over the past four years, often finding it a helpful ‘dry run’ for their presentation.

IDEA has put together a helpful How to Record Your Presentation Using Zoom cheat sheet for your review. If you have questions about how to record your session, please contact Jason Beal at jason.idea@districtenergy.org.

IDEA must receive your presentation files by Wednesday, May 15, 2024, so that we can review and approve your content.

Content Requirements:

• Case studies and project data must be included. Please present technologies, equipment, tools, etc. within the context/application of a case study/project.
• NO COMMERCIAL CONTENT ALLOWED (e.g. equipment/product cut sheets, product catalogs, company profiles, “About Us” slides, marketing slides)
• No speaker photos. Speaker photos and bios will be made available on the CampusEnergy2024 website and event app.
• No comparisons to other vendors’ and/or competitors’ products.

 PowerPoint Format Requirements:

• IDEA recommends using the IDEA2024 PowerPoint Template for your presentation. While you are not required to use it, please refer to it as it does map out the flow of the presentation.
• Whether you use the template or not, we ask that your presentation slides begin with the first slide in the template deck (the slide including the meeting image).
• PPT should be in 16:9 widescreen presentation ratio.
• Font size on slides should be no smaller than 25 pt.
• Slide content must be presented and written in English.
• Your presentation is slotted for a total of 25 minutes. Please plan for 18-20 minutes of presentation and 5 minutes of Q&A with the audience, this should amount to 20-25 slides including:
  • The first slide in the template should be the first slide in all presentations.
  • The second slide should include your presentation title, company name(s) and logo(s), and name of the speaker(s)
  • One or more slides introducing the problem
  • Solution slides featuring a Case Study/Project
  • Lessons Learned
  • A “Q&A” Slide (see second-to-last slide in attached PPT file)
  • Thank You Slide with company logo, speaker name(s) and contact info