Registration

Registration Deadlines & Fees

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Registration Deadlines

Early Bird Deadline - Wednesday, November 13, 2024
Standard Rate Applies - November 14, 2024 - January 29, 2025
Just In Time Rate Applies - After January 29, 2025
Cancellation Deadline - Wednesday, December 4, 2024

Conference Only

Includes all in-person main program conference sessions (Tuesday, February 4 and Wednesday, February 5), including all meals, networking events, exhibit hall offered during the main program. It also includes access to main program conference recordings and handouts post-conference. All prices are USD.

Registration Type

Early Bird
(received by 11/13/24)

Standard
(11/14/24 - 1/29/25)

Just In Time
(received after 1/29/25)

IDEA Member $1,645 $1,845 $2,145
Non-Member $1,945 $2,145 $2,445
Member Speaker $1,445 $1,645 $1,945
Non-Member Speaker $1,645 $1,845 $2,145
Gov't/Military $750 $850 $950
Student $250 $300 $350

Conference + Monday Workshop OR Thursday Workshop

Registration includes admission to the main conference (Tuesday, February 4 and Wednesday February 5) and either registration to one of the preconference workshops (Monday, February 3) OR the post-conference workshop (Thursday, February 6).

Your registration includes access to all meals offered during the events you're registered for, the exhibit hall, and the Opening Event Monday evening. This registration also includes access to the session recordings for main program sessions, available to you a few weeks after completion of the conference. All prices are USD.

Registration Type

Early Bird
(received by 11/13/24)

Standard
(11/14/24 - 1/29/25)

Just In Time
(received after 1/29/25)

IDEA Member $1,995 $2,195 $2,545
Non-Member $2,295 $2,495 $2,845
Member Speaker $1,795 $1,995 $2,345
Non-Member Speaker $1,995 $2,195 $2,545
Gov't/Military $1,100 $1,200 $1,550


*Please note students and spouses/significant others are not eligible to attend the workshops.

Conference + Monday Workshop AND Thursday Workshop

Registration includes admission to the main conference (Tuesday, February 4 and Wednesday February 5) AND registration to one of the preconference workshops (Monday, February 3) AND the post-conference workshop (Thursday, February 6).

Your registration includes access to all meals offered during the events you're registered for, the exhibit hall, and the Opening Event Monday evening. This registration also includes access to the session recordings for main program sessions, available to you a few weeks after completion of the conference. All prices are USD.

Registration Type

Early Bird
(received by 11/13/24)

Standard
(11/14/24 - 1/29/25)

Just In Time
(received after 1/29/25)

IDEA Member $2,345 $2,545 $2,895
Non-Member $2,645 $2,845 $3,195
Member Speaker $2,145 $2,345 $2,645
Non-Member Speaker $2,345 $2,545 $2,895
Gov't/Military $1,450 $1,550 $1,900


*Please note students and spouses/significant others are not eligible to attend the workshops.

Workshop Only

Includes registration for one of the Preconference Workshops (Monday, February 3) OR the Thursday Post-Conference Workshop (Thursday, February 6).

Includes the workshop session, breakfast and lunch. Attendees of the preconference workshop also have access to the opening reception in the exhibit hall Monday evening. 

Registration Type

Early Bird
(received by 11/13/24)

Standard
(11/14/24-1/29/25)

Just In Time
(received after 1/29/25)

IDEA Member $795 $995 $1,295
Non-Member $1,095 $1,295 $1,595
Member Speaker $695 $895 $1,195
Non-Member Speaker $795 $995 $1,295
Gov't/Military $495 $595 $695


*Please note students and spouses/significant others are not eligible to attend the workshops.

Spouse/Significant Other Registration

Spouse/Significant Other registration includes: Opening Welcome Reception in the Exhibit Hall; Welcome Event; Breakfasts in the Exhibit Hall; Spouse Tours, Evening Receptions in the Exhibit Hall.  Items cannot be purchased a la carte. Registration does not include luncheons or conference technical content. All prices are USD.  

Registration Type

Early Bird
(received by 11/13/24)

Standard
(11/14/24-1/29/25)

Just In Time
(received after 1/29/25)

Spouse/Significant Other $500 $600  $700

Student Registration

Full time students, not working in the district energy industry are invited to attend IDEA2024. To qualify for the student rate you must be a full time student at a college, university, or training school, not currently working in the District Energy industry. You must register with a .edu address and provide a copy of your student ID. Please bring your student ID with you to the conference as IDs will be verified upon check in.

Exhibitor Registration

Each exhibiting company receives one complimentary full conference registration. Additional exhibitor badges can be purchased at $350 per person. 

Additional exhibit booth personnel registration is designated for exhibiting companies to add additional personnel to work the trade show booth at the event. This option is strictly limited to exhibiting company staff in the trade show exhibit hall and is not intended for non-exhibiting company attendees to pay to visit exhibitor booths.

Additional exhibitor registration includes all functions in the exhibit hall (receptions, breakfast, breaks, desserts). Registration does not include conference sessions. Workshops, luncheons, dinners and technical tours are available for additional fees. All prices are USD.

Registration Type

Standard

Additional Booth Personnel $350
Booth Personnel + Workshop $700

A La Carte Items

Welcome Dinner/Event $160
Tuesday Luncheon $90
Wednesday Luncheon $90
Technical Tour (limited space available) $75

Government/Military Registration

Please contact IDEA to receive a registration code if you qualify for the government/military rate. To qualify for the government/military rate you must be active duty military personnel, an elected official, or employee of a federal, state or municipal agency or government body in a regulatory or policy for oversight role. If your organization is a "Government Agency" IDEA member, all registrants from your organization are eligible for this rate. 

Operations staff or third party personnel that operate a district energy system at a public university, military base or municipality are not eligible for this rate. Please note that government registrations are ineligible for the volume discount. 

Volume Discount

IDEA Member Organizations registering 5 or more attendees at the same time are eligible for a group volume discount of 10%. Please contact Cheryl Jacques or call +1.508.366.9339 to process a volume discount. Volume discounts are not available for exhibitor, additional exhibitor, or non-member registrations. A volume discount is available only for members of IDEA completing full conference registration and must be processed as one transaction (group registration). Once submitted, individual registrations are not eligible for a volume discount due to credit card processing and transaction fees.

Volume

Discount

1st-4th Registrations Full Price
5+ Registrations 10% Discount

Cancellation Policy

Cancellation Policy

Cancellations received by Wednesday, December 4, 2024 can choose from two options:

  • Receive full credit to use towards an IDEA event within one year.
  • Refunded in full, less a $200 cancellation fee.

Cancellation requests received after Wednesday, December 4, 2024 will not be eligible to receive a refund or credit for future event.

Cancellation requests must be submitted to cheryl.idea@districtenergy.org  IDEA staff will connect with you upon receipt to verify the options available to you.

If you do not hear back from us within 2 business days of sending your cancellation request, please contact Cheryl Jacques at +1-508-366-9339. 

IDEA is not responsible for travel related delays or cancellations due to weather.