Main Program Presentation Guidelines

Main Program Presentation Guidelines


Thank you for participating as a main program presenter at CampusEnergy2023. Here, you will find the necessary resources to enable a seamless presentation.

Thank you for agreeing to speak at CampusEnergy2023. This is shaping up to be our most comprehensive educational program ever and we thank you for being a part of it.

You are scheduled to be a presenter during the CampusEnergy2023 Main Conference. This means you will be speaking on either Tuesday, February 28 or Wednesday, March 1. Please consult the Conference Program for the date/time you are scheduled to speak.

This Speaker Resource Page is designed to give you a “one-stop shopping” guide for everything you need to know or consider before you step on to the podium in at the Gaylord Texan Resort & Convention Center.

Please bookmark this webpage as any pertinent updates will be made here. IDEA staff will also send you a short email alerting you of any major updates to this page. We’re hoping that having this webpage as a reference will cut down on the length and number of emails we send to you from now until the conference.

If, at any point, you have any edits to the session title or the presenter(s) associated with your session, please contact Jason Beal or Emily Riskalla at as soon as possible.

Onsite Logistics

You’ve completed the PPT. You’ve recorded the video. Now you just have to get up on stage and give your presentation. Here’s what you need to know.

Speaker and Moderator Orientation Meeting

On the day you are scheduled to speak at CampusEnergy2023, you are required to attend the Speaker and Moderator Orientation Meeting at 7:00am (with a delicious free breakfast). There, you will meet the moderator for your session and review session logistics with IDEA Staff. We look forward to seeing you there.

Meeting Room Logistics

Main Program Presentations will take place in one of five concurrent meeting rooms (room number for each presentation is included in the conference program), with presenter(s) at the front of the room, on stage, speaking from a mic’d podium. A table will also be on stage for presentations with multiple presenters, allowing them to sit while waiting for their turn to speak.

At the podium will be an IDEA laptop with your PPT presentation preloaded on it. The room will also include a screen and audience microphone for questions.

Each session track has a moderator who will do a quick intro of the session and speakers. To save time, your full bio will not be read as people can read it in the app. An AV tech and an IDEA staff member will also be on hand to assist when needed.

IDEA divides the program into session tracks, which are blocks of time in which multiple presentations on the same topic are given over that period of time. IDEA asks that all speakers for each presentation be present in the room for their time block, ready to go on stage when it is time for their presentation to begin.

Please remember - sessions are 25 minutes long; 18-20 minutes for your presentation and 5-7 minutes for questions. The moderator and/or will field questions from the audience.

Virtual Attendees

We do have a number of people who will be attending virtually. They will view your presentation through Attendee Hub, our platform for virtual attendees and for all attendees to view your recordings post-event.

Your video will play for attendees at the time of your presentation. If the audience has questions, they will be told to reach out to you directly via email. We will not be able to ask questions from the virtual audience in the meeting rooms. So be on the lookout for those questions as they hit your inbox.