Poster Presentation Guidelines

Poster Presentation Guidelines

Thank you for participating as a main program presenter at CampusEnergy2023. Here, you will find the necessary resources to enable a seamless presentation.

Congratulations - You're Presenting a Poster at CampusEnergy2023

Thank you for agreeing to present a poster at CampusEnergy2023. This year will feature the most posters ever on display at an IDEA conference. Congratulations on being selected to present.

This Poster Presenter Resource Page is designed to give you a “one-stop shopping” guide for everything you need to know or consider before you set up and show up to talk to attendees about your poster at the Gaylord Texan Resort & Convention Center.

Please bookmark this webpage as any pertinent updates will be made here. IDEA staff will also send you a short email alerting you of any major updates to this page. We’re hoping that having this webpage as a reference will cut down on the length and number of emails we send to you from now until the conference.

What Makes Presenting a Poster So Unique?
A poster presentation grants you the opportunity to display your presentation content in its entirety on a poster board, while having a more personalized, one-on-one discussion with attendees about your content during designated times throughout the event.

A poster presentation follows the same basic flow of a podium presentation, presenting the problem you faced, highlighting a solution through case study or examples, and lessons learned/takeaways.

Please note that you are responsible for printing and transporting your poster materials to the event. IDEA will only provide the poster boards and pushpins to post your presentation to the board.

Should you have any questions between now and your presentation date, or have changes to session title or presenters, please contact Jason Beal or Emily Riskalla at

Onsite: Poster Set-Up and Logistics

A poster board will be provided for you onsite, placed outside the IDEA exhibit hall in the Tate Foyer.

Poster board dimensions are 48” (h) x 94” (w). They are two-sided boards, one side of the board is used for your presentation, the other side will be used for another presentation.

IDEA will number the poster boards as they are listed in the final IDEA Educational Program.  Please choose the poster board that corresponds to the number given to your poster in that final program, posted one week prior to the conference.

Mount your display on the display board surface as you see fit. The photo below is an example of the poster board area and a poster board. You can design your poster board as you like as long as it stays within the provided dimensions. IDEA will provide as many push-pins as you require.

Onsite: Poster Set-Up and Logistics

Posters will be displayed outside of the Exhibit Hall in the Tate Foyer and will likely see traffic between conference sessions and during the evening receptions. The following times have been advertised as when presenters will be available by their posters to answer questions. We highly encourage you to be available during these times.

Poster Set-up is 12:00pm-4:00pm on Monday, February 27 in the Tate Foyer. Dedicated presentation times are shown below, but you can be at your poster presentation whenever you feel like.


Presentation Times:

Monday, Feb 27

  • 5:00-6:30pm

Tuesday, Feb 28

  • 9:30 am – 10:10 am
  • 1:45 pm – 2:30 pm
  • 3:30 pm – 4:15 pm
  • 5:15 pm – 6:45 pm

Wednesday, March 1

  • 10:00 am – 10:45 am
  • 1:45 pm – 2:30 pm

Poster Tear Down is Wednesday, March 1, 2:30-6:00pm