Deadline to Submit, Wednesday, February 8
As we have done for the past two campus conferences (and the past two Annual Conferences), we are asking that workshop presenters provide a video of their presentation (in mp4 format) as well. The video is due by Wednesday, February 8.
Do not record your video until IDEA has approved your PPT/PDF presentation. Once your presentation materials and/or slides are uploaded, they will be reviewed and (barring any issues with content) approved by IDEA ASAP.
Why do I need to submit a video recording?
While much of CampusEnergy2023 is a hybrid event – allowing for in-person and virtual attendees – the workshops are an in-person only event. It will not be available to virtual attendees. However, we still ask you to submit a video recording that will be used as a back-up in case you are unable to attend and will be shared with workshop attendees.
How Do I Record A Video?
Your video does not have to be a Spielberg production. We have found that scheduling a Zoom meeting between presenters (or recording a meeting with yourself if you are a single presenter), while sharing your slides is the easiest way to do this (Microsoft Teams can be used as well). Hundreds of speakers have successfully produced session recordings over the past two years, often finding it a helpful ‘dry run’ for their poster presentation.
IDEA will be putting together a helpful cheat sheet on how to record in the next week, but it should be relatively self-explanatory if you or someone is your organization is familiar with Zoom. If you have questions about how to record your session, please contact Jason Beal at jason.idea@districtenergy.org.
A few notes about the recording:
- If you are the only presenter in your session, we recommend you schedule a Zoom call with an off-camera employee who can record it for you so that you can focus on your presentation.
- Once completed, the .mp4 version should be uploaded to the Speaker Resources Center by Wednesday, February 8, 2023.To upload to the Speaker Resources Center, click the “log in” button on the top right-hand corner of the Speaker Resources Center page. Once there, you will see a tab for “My Tasks”. Select the task “Upload Presentation Materials” to upload directly to our website. If your presentation is greater than 250 MB, please upload to IDEA’s WeTransfer site: https://internationaldistrictenergyassociation.wetransfer.com/
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As with your upload of PDF/PPT, make sure you name your mp4 using the naming convention
Workshop Name/Track Position and Last Name(s) of presenter(s)
Example: (TDW1.2_Riskalla)
For Workshop Name: Use TDW for Thermal Distribution Workshop, or DECW for Decarbonization Workshop
- A confirmation email will be sent upon receiving your presentation; if you do not receive confirmation then the presentation was not received.
This prerecorded mp4 file must be delivered to us by Wednesday, February 8 to ensure we have enough time to upload into our online platform.