Poster Presentation Guidelines

Thank you for participating as a poster presenter at CampusEnergy2025. Here, you will find the necessary resources to ensure a seamless poster presentation experience.

Onsite: Poster Set-Up and Logistics

We're almost there! CampusEnergy2025 is right around the corner. Here are some guidelines and logistical notes you'll need to keep abreast of to ensure a successful poster presentation.

Location: All posters will be displayed in the Grand Ballroom Foyer near IDEA Registration (and other meeting rooms).

Poster Set-up is 12:00pm-4:00pm on Monday, February 3 in the Grand Ballroom Foyer. Please note that you are responsible for printing and transporting your poster materials to the event. IDEA will only provide the poster boards and pushpins to post your presentation to the board.

What to Expect: You will likely see traffic between conference sessions and during the evening receptions, as well as when people arrive at the registration area.

Posters are are up and available to view by attendees for the duration of the conference. This gives attendees the opportunity to view your content on their schedule, even if you are not with your poster at the time. I recommend leaving a business card on the table with your poster and/or on your poster in case an attendee wants to connect with you when you're not at your poster.

IDEA will include numerous announcements throughout the week encouraging visits to the poster presentation area.

Posters are a great opportunity to chat with attendees 1-1 to discuss your project.

Dedicated Poster Hours: The following times have been advertised in the program as 'poster presentation times, mostly occurring at the same time as exhibit hall hours.

During these times, presenters should be available, standing at their posters to meet attendees/answer questions.

Poster Presentation Times:

Monday, February 3, 2025

4:00-5:00pm (prior to exhibit hall opening. Presenters are welcome to stay with posters during the exhibit hall, but not required).

Tuesday, February 4, 2025

10:00 am – 10:40 am
1:45 pm – 2:25 pm
3:30 pm – 4:10 pm
5:15 pm – 6:45 pm (during evening reception in the hall, attendance requested, not required)

Wednesday, February 5, 2025

7:00 am - 7:50 am
10:00 am – 10:40 am
1:30 pm – 2:15 pm

Poster Tear Down is Wednesday, February 5, 2:30-6:00pm

So, You're Presenting a Poster at CampusEnergy2025

Thank you for agreeing to present a poster at CampusEnergy2025.

This Poster Presenter Resource Page is designed to give you a “one-stop shopping” guide for everything you need to know or consider before you set up and show up to talk to attendees about your poster at the Westin Boston Seaport District.

Please bookmark this webpage as any pertinent updates will be made here. IDEA staff will also send you quick email updates alerting you of any major updates to this page.

What Makes Presenting a Poster So Unique?
A poster presentation grants you the opportunity to display your presentation content in its entirety on a poster board, while having a more personalized, one-on-one discussion with attendees about your content during designated times throughout the event.

A poster presentation follows the same basic flow of a podium presentation, presenting the problem you faced, highlighting a solution through case study or examples, and lessons learned/takeaways.

Please note that you are responsible for printing and transporting your poster materials to the event. IDEA will only provide the poster boards and pushpins to post your presentation to the board.

Should you have any questions between now and your presentation date, or have changes to session title or presenters, please contact Jason Beal or Emily Riskalla at speakers.idea@districtenergy.org.

Onsite: Poster Set-Up and Logistics

All posters will be displayed in the Grand Ballroom Foyer, near IDEA Registration and most meeting rooms. A poster board will be provided for you onsite, corresponding the poster number assigned to you and listed in the conference program.

Poster board dimensions are 48” (h) x 94” (w). They are two-sided boards, one side of the board is used for your presentation, the other side will be used for another poster presenter.

IDEA will number the poster boards as they are listed in the final IDEA Educational Program. Please choose the poster board that corresponds to the number given to your poster.

Mount your display on the display board surface as you see fit. The photo below is an example of the poster board area and a poster board. You can design your poster board as you like as long as it stays within the provided dimensions. IDEA will provide as many push-pins as you require.