Onsite Logistics
You’ve completed your PPT. You’ve recorded your video. Now you just have to get up on stage and give your presentation. Here’s what you need to know.
Main Program Presentations will take place in one of four to five concurrent meeting rooms. Each session is part of a session track, which includes similarly themed sessions. The number of sessions in a track can range from 2 to 3.
Your session is 25 minutes, which amounts to 18-20 minutes for your presentation, followed by 5-7 minutes for Q&A.
The room set for all main conference presentation rooms is the same in every room, including:
- A mic’d podium for presenters, on a riser/stage positioned at the front-middle of the room.
- A 6' table on stage, next to the podium, to allow seating for sessions with multiple presenters.
- An IDEA laptop on the podium, with presenter's PPT presentation preloaded.
- A large screen (where slides will be projected) set up in the corner of the room.
- A microphone for audience questions, stationed in the middle of the room,
Each session track has a moderator who will do a quick intro of the session and speakers. To save time, your full bio will not be read as people can read it in the app. The moderator will also field questions from the audience at the conclusion of your presentation, during the Q&A period.
An AV tech and an IDEA staff member will also be on hand to assist when needed.
IDEA asks that the speaker(s) for each presentation be present in the room at the beginning of their session track's time block, ready to go on stage when it is time for their presentation to begin.