Main Program Presentation Guidelines

Main Program Presentation Guidelines


Thank you for participating as a main program presenter at CampusEnergy2024. Here, you will find the necessary resources to enable a seamless presentation.

Thank you for agreeing to speak at CampusEnergy2024.

You are scheduled to be a presenter during the CampusEnergy2024 Main Conference. This means you will be speaking on either Wednesday, February 21 or Thursday, February 22. Please consult the Conference Program for the date/time you are scheduled to speak.

This Speaker Resource Page is designed to give you a “one-stop shopping” guide for everything you need to know or consider before you step on to the podium in at the Hilton San Francisco Union Square. 

Please bookmark this webpage as any pertinent updates will be made here. IDEA staff member Jason Beal will also send you a short email alerting you of any major updates to this page. We’re hoping that having this webpage as a reference will cut down on the length and number of emails we send to you from now until the conference.

If, at any point, you have any edits to the session title or the presenter(s) associated with your session, please contact Jason Beal or Emily Riskalla at as soon as possible.

Important Upcoming Deadlines

Video Presentation Submission Deadline - Wednesday, January 31, 2024

Previous Deadlines:

Submit Signed Speaker Contract - Friday, September 29, 2023

Registration & Payment Deadline - Friday, November 17, 2023

PowerPoint & PDF Presentation Submission Deadline - Wednesday, January 10, 2024

Download Conference Logo

Onsite Logistics

You’ve completed your PPT. You’ve recorded the video. Now you just have to get up on stage and give your presentation. Here’s what you need to know.

Speaker and Moderator Orientation Meeting
Yosemite A-B

On the day you are scheduled to speak at CampusEnergy2024 (either Wednesday or Thursday), you are required to attend the Speaker and Moderator Orientation Meeting at 7:00am (with a delicious free breakfast) in Yosemite A-B. 

In the Speaker Orientation Meeting, you will meet the moderator for your session and review session logistics with IDEA Staff members Emily Riskalla and Jason Beal. We look forward to seeing you there!

Meeting Room Logistics

Main Program Presentations will take place in one of five concurrent meeting rooms (room name for each presentation is included in the conference program and in the Event App).

The room set for all main conference presentation rooms is the same; presenter(s) at the front of the room, on stage, speaking from a mic’d podium. A 6' table will also be on stage for presentations with multiple presenters, allowing them to sit while waiting for their turn to speak.

At the podium will be an IDEA laptop with the PPT presentation you sent to us preloaded on it. The room will also include a screen and microphone in the middle of the room for audience questions. 

Each session track has a moderator who will do a quick intro of the session and speakers. To save time, your full bio will not be read as people can read it in the app. An AV tech and an IDEA staff member will also be on hand to assist when needed.

IDEA divides the program into session tracks, which are blocks of time in which multiple presentations on the same topic are given over that period of time. IDEA asks that the speaker(s) for each presentation be present in the room at the beginning of their time block, ready to go on stage when it is time for their presentation to begin.

Please remember - sessions are 25 minutes long; 18-20 minutes for your presentation and 5-7 minutes for questions. The moderator will field questions from the audience.