Speaker Resources: Poster Presenters

Poster Presentation Guidelines

Thank you for participating as a poster presenter at IDEA2023. Here you will find the necessary resources to enable a seamless presentation. 

Poster FAQ

Thank you for agreeing to present a poster at IDEA2023.

This Poster Presenter Resource Page is designed to give you a “one-stop shopping” guide for everything you need to know or consider before you set up and show up to talk to attendees about your poster at the Hilton Chicago.

Please bookmark this webpage as any pertinent updates will be made here. IDEA staff will also send you a short email alerting you of any major updates to this page. We’re hoping that having this webpage as a reference will cut down on the length and number of emails we send to you from now until the conference.

What Makes Presenting a Poster So Unique?
A poster presentation gives you the opportunity to display your presentation content in its entirety on a poster board, while having a more personalized, one-on-one discussion with attendees about your content during designated times throughout the event.

Please note that you are responsible for printing and transporting your poster materials to the event. IDEA will provide the poster boards and pushpins to post your presentation to the board.

Should you have any questions between now and your presentation date, or have changes to session title or presenters, please contact Jason Beal or Emily Riskalla at speakers.idea@districtenergy.org.

Poster Presentation Logistics

Posters will be displayed in the Continental Foyer, outside of the main conference session rooms. This will give attendees many opportunities to view your poster in addition to the designated times shown below. 

Posters will be available to view throughout the conference, from Monday, June 5 at 5:15pm until teardown at 2:15pm.

Dedicated poster presentation times (when you should be near your poster to discuss with attendees) are listed below, all times Central Time zone. These dedicated times for you to be near the poster are intended to be more of a conversation with attendees than a podium presentation, giving attendees the opportunity to view your content and ask you questions. You can also direct them to watch the prerecorded video of your poster presentation along with the PDFs of your poster materials.

HELPFUL HINT - we highly recommend you include something on your poster (a note, printout) with your onsite contact information (cell, email). This will help them connect with you personally about your poster content, if they didn't get a chance to chat with you during designated times.

Designated Presentation Times (all times Central)

Monday, June 5 Tuesday, June 6 Wednesday, June 7
Poster Set-up
10:15-10:55am 7:30-7:55am
5:15pm - 6:30pm 2:00-2:40pm 10:00-10:40am
3:45-4:25pm 1:30-2:10pm
5:30-6:45pm Poster teardown

What Will My Poster Look Like?

A poster board will be provided for you onsite, placed outside the IDEA exhibit hall in the Continental Foyer.

Poster board dimensions are 48” (h) x 94” (w). They are two-sided boards, one side of the board is used for your presentation, the other side will be used for another presentation.

IDEA will number the poster boards as they are listed in the final IDEA Educational Program.

Please place your poster materials on the poster board that corresponds to the number given to your poster in that final program.

Mount your display on the display board surface as you see fit. The photo below is an example of the poster board area and a poster board. You can design your poster board as you like as long as it stays within the provided dimensions. IDEA will provide as many push-pins as you require.

Poster Display Logistics

Curious about what your poster presentation look like? Click the link below for additional details on how to set up your poster presentation onsite.

Poster Display FAQ

Poster Presenter Contract

Slide Presentation Template

Poster Display FAQ

Poster Presenter Deadlines

PDF of Poster Presentation Materials Submission Deadline - Wednesday, April 26, 2023
Video Presentation Submission Deadline - Wednesday, May 10, 2023

Download Conference Logo

Submitting Your Presentation